Privacy Policy

Government Nursing College
Website & Mobile Attendance Application

Effective Date: 15/05/2026

Last Updated: 15/05/2026

1. Introduction

Besorgaon Nursing College is committed to protecting the privacy, confidentiality, and security of personal information collected through its official website and mobile attendance application (“Attendance App”).

This Privacy Policy explains how we collect, use, store, process, and protect personal information, including location data used for attendance verification and institutional administration.

By accessing our website or using the Attendance App, users agree to the practices described in this Privacy Policy.

2. Scope of Policy

This Privacy Policy applies to:

• Official college website
• Mobile attendance application
• Faculty attendance systems
• Student attendance systems
• Administrative dashboards
• GPS/location-enabled attendance verification services

3. Information We Collect

3.1 Personal Information

• Full name
• Student/Employee ID
• Mobile number
• Email address
• Department or course details
• Profile photograph
• Device information

3.2 Attendance Information

• Login and logout timestamps
• Attendance records
• Session activity
• Check-in and check-out logs

3.3 Location Information

The Attendance App may collect:

• Real-time GPS location
• Latitude and longitude coordinates
• Device location status
• Geofencing verification data

3.4 Technical Data

• IP address
• Device type
• Operating system
• Browser type
• App version
• Network information
• Usage analytics

4. Purpose of Data Collection

We collect and process information for the following purposes:

• Recording and managing attendance
• Verifying physical presence within authorized campus areas
• Preventing proxy or fraudulent attendance
• Managing academic and administrative operations
• Monitoring institutional compliance
• Improving system performance and security
• Providing notifications and alerts
• Generating attendance reports and analytics

5. Location Tracking Policy

5.1 When Location Data is Collected

• During attendance check-in and check-out
• While verifying presence within designated campus zones
• During active use of attendance services
• When location permissions are granted by the user

5.2 Geofencing Usage

The system may use geofencing technology to verify whether users are physically present within approved institutional premises.

5.3 Continuous Background Tracking

The application does not continuously monitor user movement outside attendance-related requirements unless explicitly stated and consented to by the user.

5.4 User Consent

Users must explicitly allow location permissions before location-based attendance features can function properly.

6. Data Sharing and Disclosure

We do not sell personal information or location data.

Information may only be shared:

• With authorized college administration
• With technology service providers supporting the system
• When required by law or government authorities
• For cybersecurity, fraud prevention, or legal compliance purposes

7. Data Storage and Security

We implement appropriate technical and organizational security measures including:

• Encrypted data transmission
• Secure cloud and database storage
• Access control mechanisms
• Password protection
• Audit logs and monitoring
• Restricted administrator access

8. Data Retention

Attendance and related records may be retained for academic, regulatory, administrative, and audit purposes.

9. User Rights

• Access their personal data
• Request correction of inaccurate information
• Request deletion where legally permissible
• Withdraw app permissions
• Raise privacy-related concerns

10. Cookies and Website Analytics

The website may use cookies or analytics tools to improve website functionality, analyze traffic, and enhance user experience.

11. Children and Student Privacy

The institution takes reasonable measures to protect student data and educational records in accordance with applicable laws and institutional regulations.

12. Third-Party Services

The website or mobile application may integrate with:

• Cloud hosting services
• Authentication services
• SMS and email gateways
• Analytics providers

13. Policy Updates

This Privacy Policy may be updated periodically to reflect operational, legal, or technological changes.

14. Contact Information

15. Consent

By using the website or Attendance App, users acknowledge that they have read, understood, and agreed to this Privacy Policy, including the collection and use of location data for attendance verification purposes.

Mobile App Permission Notice